Dashboard
Thursday 9 July 2026 · Brisbane
Collected this week
…
… vs last week
Arrears
…
…
Cars on road
…
…
Active customers
…
… new this week
Tracker alerts
…
…
Weekly collections
Last 8 weeksOn trackPayment method mix
Needs attention
View paymentsArrears aging
…Fleet value at cost
…
…
Utilisation
…
…
Weekly billed across fleet
…
Gross recurring, before arrears
Vehicles
Tap a row for detail| Rego | Vehicle | Status | Customer | Tracker | Weekly · total | Odometer |
|---|
Active agreements
…
… funded this week
Average weekly payment
…
All inclusive · insurance, rego, servicing, roadside
Average affordability used
…
Policy cap 10% of net income
Every agreement shows the weekly price next to the total cost, the way customers see it on the site. Affordability is screened to roughly 10% of net income before approval.
Customers
Weekly shown with honest total| Customer | Vehicle | Weekly · total cost | Progress | Affordability | Status | Next payment |
|---|
New leads
…
Waiting for first contact
Indicative yes rate
…
Screened at the affordability cap
Converted
…
Leads that became funded agreements
A lead that cannot afford the car is a cost, not a win. The site gives an instant indicative answer at the affordability cap; a human confirms before anything is signed. Track cost per funded deal, not cost per lead.
Prequalify submissions
From the public site, newest first| Lead | Net income /wk | Wants /wk | Result | Status |
|---|
New applications
…
Awaiting initial review
In review
…
Underwriting in progress
Evidence outstanding
…
Applicant action required
Approval rate
…
Decided applications only
Prequalification is indicative only. Confirm business use, ABN details, income and supporting evidence before recording an underwriting decision.
Application pipeline
Open an application to review and decide| Applicant | Source | Business eligibility | Evidence | Status | Submitted |
|---|---|---|---|---|---|
Loading applications… | |||||
Collected this week
…
…
Next 7 days
…
…
Failed · retrying
…
…
Arrears
…
…
Coming week's run
Daily · anchored per agreementScheduled total
…
Agreements
…
Method split
Each agreement bills on its own start day, spread across the week. Direct debit settles in about 2 business days and costs less per charge, so it is the default. Card is offered for customers who prefer it.
Payment gateway
ConfiguredVendor neutral. Provider set in Integrations. Current effective pricing and behaviour:
Card fee
1.7% + $0.30
Direct debit fee
1% + $0.30 · cap $3.50
Failed or disputed
$2.50 per event
Settlement
2 business days
Billing interval
Weekly, native
Smart retries
On · staged over 5 days
Keep a cash buffer in the first months. Newer merchant accounts can face rolling reserves or holds on higher volume. Confirm reserve terms with the provider before go live.
Failed and retrying
…| Customer | Amount | Method | Reason | Next retry |
|---|
Recent transactions
View ledger| Date | Customer | Amount | Method | Fee | Status |
|---|
Trackers online
…
…
Alerts
…
…
Moving now
…
Live ignition on
Immobilised
…
…
Fleet map
Brisbane service areaStatus · loading
5 km
On road · online
Offline
Immobilised
In yard
Vehicle status
Direct controlImmobiliser use policy. The immobiliser is a starter circuit cut that only engages once the vehicle is stationary, never while moving. Use it for theft response, non return or serious breach, or at police request only, and only where the rental agreement discloses tracking and immobilisation. Every action is logged with the operator and reason.
Driver behaviour this week
Used for billing accuracy and dispute evidence| Vehicle | Distance | Top speed | Harsh braking | Idle time | Geofence |
|---|
Immobiliser audit trail
Every command and refusal, logged| When | Vehicle | Action | Result | Operator | Reason |
|---|
Portfolio performance for internal and funder review
Loading portfolio summary…
Active agreements
—
Current portfolio
Outstanding balance
—
Active contracted balance
Collections · 90 days
—
Cleared receipts
Adverse payment rate
—
Failed or retrying payments
Portfolio quality
As at —Application funnel
Aggregate onlyThis view intentionally excludes names, phone numbers, email addresses and residential details. The downloadable tape is generated by the server for controlled sharing.
Providers are held behind neutral labels so you can switch without redesigning the portal. “Configured” records the intended adapter; it does not claim production traffic is live. Confirm runtime mode and provider health before operational use.
Payment gateway
Cards and direct debit, weekly recurring
- Cards and bank direct debit in one platform
- Native weekly billing intervals
- Smart retries on failed debits
- Direct debit 1% + $0.30 capped $3.50 · cards 1.7% + $0.30
Shortlist to swap between: single platform for cards plus direct debit, or a direct debit specialist as fallback. Set once, no redesign.
Tracking and immobiliser
GPS, geofence, remote engine cut
- Live GPS under 5 metre, geofencing, trip logs
- Remote engine immobiliser, stationary only cut
- Speed, harsh braking, engine hours for billing evidence
- API into rental booking software
Confirm in the contract that the immobiliser only engages when stationary and that the provider APIs into your booking system.
Booking and CRM
Inventory, agreements, availability
Sync vehicle availability against maintenance status, and push agreements from the prequalify funnel into the pipeline. Pick a provider your tracking API already supports out of the box.
Accounting
Reconcile payouts and fees
Export settlements, fees and arrears to your ledger. Optional at launch, useful once weekly volume grows.
Team
Admin only · new people must change their password on first sign in| Name | Role | Status |
|---|
Operations can run the day to day. Only admins can send immobiliser commands, end agreements, run billing manually and manage the team.
Compliance and disclosures
ConfiguredAffordability cap
10% of net income · screened at prequalify
Tracking disclosure
In rental agreement · plain language
Immobiliser use
Theft, non return or serious breach only
Stationary only cut
Enforced · confirmed with provider
Total cost shown
Next to weekly price, everywhere
Hardship and complaints
Published · AFCA and licence in footer
These settings mirror the Why Not house rules. Your commercial lead owns the legal structure, contracts and consumer law. This portal records the operating policy, not legal advice.